Jack mackerel school of fish

REGISTRATION AND CREDENTIALS

Participants should register for the meeting as soon as registrations open, using the Registration Form.

Online registration alone does not ensure individuals will be entitled to attend a SPRFMO meeting. As per the Rules of Procedure (Regulation 2), the names of all designated representatives and any alternative representatives, as well as names of experts and advisors are expected to be advised to the Secretariat as much in advance of the meeting as possible. Designating the Head of Delegation and the Alternative Representative is of great importance as they will be the only two people in the delegation to have emails sent with the working documents during the meetings. A template Letter of Credentials is provided here for guidance, which should be completed and sent to the Secretariat as far in advance of the meeting as possible. Please note that, as per the Rules of Procedure, the COMM13 will be open to accredited delegates only.  

For assistance and meeting-related inquiries, please contact the Coordination and Communications Officer, Ms Susana Delgado, on [email protected]. 

 

MEETING DATES AND VENUE

The 13th SPRFMO Commission Meeting (COMM13) will be held in Santiago, Chile, from  17 to 21 February 2025. The 12th meeting of the Finance and Administration Committee (FAC12) and the 12th meeting of the Compliance and Technical Committee (CTC12) will be held between 11 and  14 February 2025. A Management Strategy Evaluation workshop will be held on the morning of 15 February, and a session of the SC Salas y Gomez and Nazca Task Team will be held on the afternoon of the same day. The annual meeting will be held in person only (no remote/virtual participation) but the proceedings will be live-streamed. 

The venue will be the Sheraton Hotel and Convention Center, located at Avenida Santa María 1742, Providencia, Santiago, Chile

  

ACCOMMODATION (updated 28 November 2024)

Accommodation for meeting participants is available at the Sheraton Hotel and Convention Center. 

The preferential price for accommodation starts at USD $110 for a single standard room. To access the preferential rates, participants are encouraged to:

The venue hotel has provided the following charge and cancellation policies:

  • Payment for accommodation booking will be charged in full on 11 January (30 days in advance of the start of the meeting)
  • Cancellation policy:
    • If the booking is cancelled before 10 December, there is no penalty.
    • If the booking is cancelled between 11 and 25 December, you will be charged the cost of a 1-night accommodation.
    • If the booking is cancelled between 25 December and 9 January, you will be charged 50% of the booking.
    • If the booking is cancelled after 10 January, you will be charged the full cost. 

If you have questions or require assistance, please contact Valery Martinez ([email protected]) and keep the Secretariat in copy ([email protected]).

   

VISA

Please review the following information regarding your country of nationality and the type of passport you are traveling on:

Upon request, the Secretariat can issue one letter per delegation to support visa applications or internal administrative procedures for the delegation. In order to issue such an invitation letter, delegations are required to send the Secretariat the list of their delegates, providing the following details for each of them:

  • Name (as per passport)                                   
  • Nationality
  • Date of Birth                      
  • Occupation                        
  • Organisation/Agency     
  • Passport number
  • Passport expiry (with at least 6 months left before expiry)

   

PROPOSALS 

Members intending to submit proposals to create or amend SPRFMO Conservations and Management Measures or regulations are reminded that these should be received by the Secretariat by 29 December 2024. To help Members in this process, the Secretariat has created a section on the website (login required) that contains the Word versions of the cover page template (summary of the proposal) and of all CMMs and SPRFMO basic documents ready for download.

   

MEALS

The host will provide lunch for meeting participants on meeting days.

   

SOCIAL EVENTS 

This information will be published as it becomes available.

  

LANGUAGE

All meetings will be conducted in English. English-Spanish interpretation will be available. The live-streaming will be in the original language of the meeting only.

  

CONFIDENTIALITY AND RECORDING

Recording: The Secretariat may record the sessions for report-writing purposes. Attendees are advised, however, that recording at the meeting (audio or video) and dissemination of material under discussion is prohibited.

  

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