Download here the information for delegates package
REGISTRATION AND CREDENTIALS
Participants should register for the meeting as soon as possible using the Registration Form.
Online registration does not ensure individuals will be entitled to attend a SPRFMO meeting. As per the Rules of Procedure (Regulation 2), delegations should provide a Letter of Credentials with the delegation members that will represent it at the meeting. A template Letter of Credentials is provided here for guidance, which should be completed and sent to the Secretariat as far in advance of the meeting as possible. Please note that, as per the Rules of Procedure, the SC11 meeting will be open to accredited delegates only.
For assistance and meeting related enquiries please contact Coordination and Communications Officer, Ms Susana Delgado, on [email protected].
MEETING DATES AND VENUE
The 11th SPRFMO Scientific Committee meeting (SC11) will be held in Panama City, Panama, from 11 to 16 September 2023.
The venue for the meeting will be the Hotel Las Américas Golden Tower Panamá.
ACCOMMODATION (updated 25 July 2023)
The recommended hotel for participants to the meeting will be the Hotel Las Américas Golden Tower Panamá.
Preferential rates have been negotiated as below, and access to them is through the following link: https://bit.ly/3Oh1iGp and using the code "ARAP".
- Deluxe Double
$90.00 USD - Deluxe King
$90.00 USD - Executive People
$90.00 USD - Executive Double
$90.00 USD
Alternative hotels are listed in the Information for Participants document provided by Panama.
VISA
The Government of Panama has made this letter available for nationals of China, Cuba, and Liberia, with advice to speed up the visa application process.
To enjoy your trip to Panama, you must comply with the following documents and regulations:
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Valid passport within at least six months of expiration
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Return ticket to the country of origin or the next destination to visit
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Proof of economic solvency of at least five hundred dollars (USD $500.00) in cash, credit card, bank reference, work letter, or traveler's checks. Some nationalities must present a higher amount. We recommend validating this information with the consulate of Panama in your country or with your airline.
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Address of the place of lodging and purpose of travel.
- Some nationalities must present a tourist visa before their trip to Panama. If this is your case, we recommend going directly to the Panamanian consulate in your country. For any other query, visit the National Migration Service of Panama page or check with your airline.
- The yellow fever vaccine is mandatory for all people traveling from Brazil, who must present the international vaccination certificate issued by ANVISA at least 10 days before arrival. Exceptions:
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Children under one year and adults over 60 years of age.
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Travelers in transit in Brazil without leaving the transit zones.
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Holders of a certificate of contraindication for medical reasons.
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Upon request, the Secretariat can issue one invitation letter per delegation to support visa applications or internal administrative procedures for the delegation. In order to issue such an invitation letter, delegations are required to send the Secretariat the list of their delegates, providing the following details for each of them:
- Name (as per passport)
- Nationality
- Date of Birth
- Sex
- Occupation
- Organisation/Agency
- Passport number
- Passport expiry date
COVID ENTRY REQUIREMENTS
Currently, there are no restrictions or requirements specific to COVID-19. However, in this link, you can always review updated information
DELEGATIONS
As per Rule 2.1 of the Rules of Procedure, the names of all designated representatives and any alternative representatives, as well as names of experts and advisors are expected to be advised to the Secretariat as much in advance of the meeting as possible. Designating the Head of Delegation and the Alternative Representative is of great importance as they will be the only two people in the delegation to have emails sent with the working documents during the meetings. A template Letter of Credentials is provided here for guidance.
MEETING DOCUMENTS
Members intending to submit meeting papers are reminded that these should be received by the Secretariat by 12 August 2023, with proposals for exploratory fisheries due on 13 July.
Microsoft Teams will be used as a meeting server during the meeting, so delegates are encouraged to ensure they have working access to the platform. Please contact the Secretariat if for some reason you cannot access the SC team.
MEALS
- Coffee breaks will be provided twice a day (mid morning and mid afternoon) during meeting days.
- Lunch will be provided for all meeting participants from 11 to 16 September, at the LB elevator lobby restaurant of the venue hotel.
SOCIAL EVENTS
Panama will be hosting a welcome reception.
- Date and time: 11 September at 19:00 hrs.
- Venue: Central Hotel, room San Jose
LANGUAGE
All meetings will be conducted in English.
SECURITY
Recording: The Secretariat may record the sessions for report writing purposes. Attendees are advised, however, that recording at the meeting (audio or video) and dissemination of material under discussion outside the meeting is prohibited.
ELECTRICITY AND POWER
For Panama there are two associated plug types, types A and B. Plug type A is the plug which has two flat parallel pins and plug type B is the plug which has two flat parallel pins and a grounding pin. Panama operates on a 120V supply voltage and 60Hz.
Type A
Type B